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Setting an Appointment
"Find the perfect time to connect, collaborate, or simply catch up with friends."
Making Plans
Learn polite and natural ways to schedule a meeting.
Whether you need to arrange a business meeting or plan a coffee date with a friend, you need to know how to set an appointment.
A polite way to start is to check the other person's availability. You can ask, "Are you free on Friday?" or "What is a convenient time for you?"
Once you suggest a specific day and time, the other person might say, "Yes, that works for me." Or, if they are busy, they might have a conflict. In that case, you will need to reschedule and find a different time. Finally, it is always a good idea to confirm the details before you say goodbye.
Finding a Time
Read the conversation between two colleagues scheduling a meeting.
Anna
Hi John. I'd like to arrange a meeting to discuss the new project. Are you free tomorrow?
John
I have a conflict in the morning. Let me check my availability for the afternoon.
Anna
No problem. I can suggest meeting at 2:00 PM. Is that convenient for you?
John
Actually, I have to leave early tomorrow. Can we reschedule for Wednesday?
Anna
How about Wednesday at 10:00 AM? Let's confirm that time now.
John
Yes, Wednesday at 10:00 AM works perfectly for me. See you then!
Conversation Tips
Common phrases to sound natural when making plans.
How do I ask if someone has time?
How do I suggest a time?
What does "That works for me" mean?
Scheduling Quiz
Choose the best response to complete the conversation.